Help Shape

Youth Sports

in Park City

Director of Operations

[APPLICATION FORM AT BOTTOM OF PAGE ON MOBILE]

City League Inc. - Park City, Utah
Full-Time
Salary: $70,000–$80,000 per year
Target Start Date: Summer 2026 / Early July or sooner preferred

About City League

City League is a Park City nonprofit building a better model for youth sports: local, competitive, development-focused, and fun.

We run high-quality sports leagues in Park City (Currently Soccer, Basketball, and Baseball) for almost 1,000 young athletes annually with paid and trained coaches, thoughtful practice design, balanced teams, real games, playoffs, and a culture centered on confidence, effort, teamwork, and love of the game.

City League has grown quickly, and we are now expanding from elementary school programming into middle school athletics (and possibly additional sports and age groups). We are looking for an exceptional operator to help turn City League from a founder-led program into a repeatable operating system.

Role Summary

City League is hiring a Director of Operations to lead the execution of our seasonal youth sports programs.

The City League Board and training directors will continue to establish the overall program philosophy, seasonal structure, coaching curriculum, and development model. This role will be responsible for making sure each season runs smoothly from preseason planning through playoffs and end-of-season closeout. The Director of Operations will serve as the central point of coordination for coaches, parents, scheduling, uniforms, equipment, communication, session setup, game-day operations, and seasonal logistics.

This is a hands-on role for someone who loves building systems, managing details, solving problems, and making complex things run well.

We now have more than a year of successful programming behind us, with proven systems, seasonal templates, coaching structures, parent communication rhythms, equipment processes, and operational playbooks already in place. This role is not about reinventing the wheel. It is about gradually taking the wheel of an organization that has been built and run largely by volunteer founders, with full support during that transition.

Max Valverde, City League co-founder and current operations lead, will work closely alongside the Director of Operations for as long as needed to ensure a smooth handoff. During the first soccer season, Max will continue working in a full-time operations capacity alongside the new Director so they are fully supported and the season is successful. As City League moves into basketball, Max will again work closely with the Director on the key launch pieces, including athlete assessment, team formation, scheduling, uniform ordering, coach coordination, and parent communication.

The goal is for the Director of Operations to learn the organization deeply, build confidence in the systems to become the long-term operational leader who helps City League grow in a sustainable way.

What You’ll Own

Seasonal Operations

You will help execute the full season plan for each City League program, including preseason sessions, team formation, regular season games, playoffs, tournaments, and end-of-season closeout.

This includes translating the Board-defined plan into clear timelines, task lists, communication plans, and operational checklists so every season launches smoothly and runs consistently. The detailed operational scope includes preseason planning, coach coordination, regular season setup, game-day operations, dog tags, playoffs, and closeout.

Coach Coordination

You will manage the administrative side of coach recruiting, onboarding, scheduling, training readiness, and communication.

This includes tracking applicants, scheduling interviews and training sessions, confirming coach availability, maintaining coach communication channels, helping coaches know where to be and what to do, and making sure every session is properly staffed.

Parent and Coach Communication

You will serve as a primary operational point of contact for parents and coaches throughout each season.

This means sending clear, timely communication, responding professionally to questions, coordinating updates around schedules and logistics, and making sure families understand what is happening and when.

Practices, Sessions, and Game-Day Execution

You will oversee the setup, flow, and execution of practices, sessions, and game days.

This does not mean you need to design the sports curriculum or know exactly which drills to run. The City League Board and training directors will provide the development games, drills, station plans, and coaching structure for each season. Your role is to make sure those plans are clearly organized and executed: communicating starting locations for each team or coach, distributing the session plan, preparing printed rosters and materials, making sure coaches know where to go and what they are responsible for, coordinating officials, setting up and breaking down equipment, managing session flow, solving issues in real time, and ensuring the experience feels organized and high-quality for kids, coaches, and families.

Team Formation and Uniforms

You will help execute team formation and coach assignments based on the process established by City League leadership.

You will also manage the full uniform cycle, including ordering, distribution, collection, cleaning, inventory assessment, and reordering.

Equipment and Materials

You will help make sure every program has the equipment, printed materials, dog tags, rosters, clipboards, uniforms, and operational resources needed to run well.

This includes managing inventory, preparing materials before each session, and making sure everything is accounted for at the end of the season.

Dog Tag Program

You will help execute City League’s dog tag recognition program, including ordering dog tags, managing inventory, distributing dog tags to coaches, and making sure coaches understand the purpose and weekly focus of the program.

Playoffs and End-of-Season Closeout

You will help execute playoff logistics, championship events, uniform collection, equipment return, and final operational follow-through at the end of each season.

Key Responsibilities

  • Execute seasonal operating plans established by City League leadership

  • Manage operational timelines, checklists, and seasonal launch plans

  • Coordinate coach recruiting administration, applicant tracking, onboarding, and scheduling

  • Ensure coaches are trained, informed, scheduled, and prepared

  • Send clear and timely communication to parents and coaches

  • Coordinate preseason sessions, evaluations, and team formation logistics

  • Manage team assignments, coach assignments, rosters, and schedule communication

  • Oversee practice and game-day setup, flow, execution, and breakdown

  • Coordinate officials, referees, and umpires as needed

  • Manage uniforms, equipment, printed materials, dog tags, and operational supplies

  • Serve as a primary point of contact for parent and coach questions

  • Help manage weather, cancellations, schedule changes, and contingency communication

  • Support playoff execution and end-of-season closeout

  • Help build repeatable systems so City League can scale across sports and age groups

What Success Looks Like

You are successful in this role when:

  • Seasons launch smoothly and on time

  • Coaches are organized, supported, and prepared

  • Parents receive clear, timely communication

  • Practices and game days feel organized and consistent

  • Equipment, uniforms, rosters, and materials are ready when needed

  • Operational problems are anticipated and solved quickly

  • City League’s programs feel professional, warm, and well-run

Who You Are

You might be a great fit if you are:

  • Highly organized and detail-oriented

  • Calm under pressure

  • Proactive rather than reactive

  • Excellent at follow-through

  • Comfortable managing many moving parts at once

  • A strong communicator with parents, coaches, and partners

  • Energized by live events, youth sports, and community programming

  • Able to bring order to complexity

  • Willing to do both high-level planning and hands-on execution

  • Excited to help build something meaningful for Park City kids

Qualifications

Required:

  • Strong organizational and project management skills

  • Excellent written and verbal communication

  • Ability to manage schedules, people, logistics, and deadlines

  • Comfort working in a fast-paced, seasonal environment

  • Strong judgment and professionalism when communicating with parents, coaches, and partners

  • Ability to be present at key City League practices, game days, and events

Preferred:

  • Experience in operations, event coordination, youth sports, education, recreation, program management, or community programming

  • Experience managing coaches, staff, volunteers, contractors, or seasonal teams

  • Familiarity with youth sports operations

  • Comfort using spreadsheets, email tools, registration systems, scheduling tools, and basic project management systems

Schedule and Seasonality

This is a full-time role based in Park City. The workload will vary by season, with heavier demands during program launches, preseason sessions, game days, playoffs, and major events.

Some afternoon, evening, and occasional weekend availability will be required during active sports seasons.

Compensation

Salary range: $70,000–$80,000 per year, depending on experience.